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What Is a Secure Data Room?

A secure data room is a cloud-based solution specifically designed to store and sharing sensitive business information with controlled access. Virtual data rooms are the modern equivalent of physical rooms where hard copies were reviewed during buying and selling negotiations. They also have advanced security features such as encryption technology, encryption, and other advanced features.

Secure virtual datarooms are built using the same principles as personal storage and sharing platforms like Dropbox or Google Drive but with a much higher level of security protection. Documents and other data are encrypted as they move to the cloud, while they’re shared in a virtual data room and while being stored on the server. This makes them more secure than the basic file sharing and storage tools that rely on passwords or plugins to lock use to specific devices and locations.

In addition, to basic accessibility (on any device and no matter where you are), a data room usually includes collaboration features, e.g. Chat and team messaging can be used to enhance due diligence processes. They also have a complete audit trail of the activities of all users, to ensure that any violations can be tracked and traced back to the source.

The majority of data rooms are built to facilitate the due diligence process of a merger or acquisition deal as both parties are able to access the information and perform a thorough examination. But they are becoming increasingly popular for other M&A activities, including restructuring, fundraising and divestitures. Some are used to share and review documents within teams and have the added benefit of providing greater encryption security protection than conventional email.

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