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How to Write an Effective Board Meeting Agenda

A well-written agenda for board meetings is among the most crucial elements to a productive and successful board meeting. A well-organized agenda provides an ideal framework for discussion, making decisions, and allows everyone to leave the meeting with the same understanding of what was discussed and determined. A good agenda for a board meeting can assist you in moving quickly between topics, avoid getting bogged in details, and help make meetings more enjoyable.

Start with the most important items. Beginning with the most important Get More Information items of your agenda enables the leadership to get feedback and encourage discussion when attendees’ minds are fresh. This method can entice attendees to arrive early, since they know that the most interesting discussions will begin shortly.

Review all of the reports that are submitted by board members, committees, and executives. It is crucial to follow up on any issues that could arise. It can also help prevent the need to spend time in meetings reviewing outdated business issues which should have been addressed by the various committees of the board.

Give enough time to lengthy discussions and planning. This is crucial to the board’s ability to effectively guide the company. Be sure to include a section that covers both “old business” as well as “new business” so that the board has an opportunity to review any follow-ups that are relevant, and new strategies.

Often lengthy reports, as well as other routine items can drag the meeting down and distract board members from the more important issues at hand. Using the “parking lot” or “consent agenda” can help cut down on the amount of time devoted to these items.

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